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Academic paper submission cover letter

We hope our tips and Word template can help you create professional, complete cover letters in a time-effective way. Our specialist editors, translators, and writers are available to help create or revise the content to be error-free and, as part of our additional comprehensive Guidelines for Authors service , we can ensure the cover letter includes all of the statements required by the journal.

Lastly, just as a reminder for members of ThinkSCIENCE's free annual rewards program , remember to claim your reward of free editing or translation of one cover letter alongside editing or translation of a full paper before the end of the March! Our monthly newsletter offers valuable tips on writing and presenting your research most effectively, as well as advice on avoiding or resolving common problems that authors face.

Ask questions and receive the answers in English or Japanese. Writing effective cover letters for journal submissions: Tips and a Word template. Caryn Jones Writing. Get the Word cover letter template. Why do some journals ask for cover letters?

Cover letters can be helpful to journal staff in the following ways. Sign Up. We will never spam you or sell your information and you can unsubscribe any time Click to view privacy policy. What makes an effective cover letter? Cover letters can be submitted as normal text files, such as Word, or input directly in a field in the journal's online submission system.

Addressee's information and date of submission. Opening salutation. Purpose statement and administrative information. Summary of main research findings and implications. In a new paragraph, summarize the purpose of your research the research gap or problem it addresses , the main findings, and finally the implications of these findings.

This is your main chance to highlight the value of your work to the journal editor, so keep this short and focused. Journal editors may receive thousands of submissions annually, and many fulfill editing duties on top of their own research and teaching schedule, so you should strive to make their jobs easier by providing as concise a summary as possible. Be sure to tailor your statements so that they're in line with the readership of the journal.

For example, if you are submitting to a more general journal that has a diverse readership, underscore the possible impact your findings could have in multiple fields. Conversely, if you are submitting to a publication with narrow scope, you can write about your findings in highly focused terms. Avoid simply reproducing sentences verbatim from the abstract—which the journal editor will likely read next.

Instead, if you take sentences from your abstract as a base to work from, then try to craft a much shorter summary that clearly fits the journal's focus and that highlights the implications of your work for the journal's readers. In fact, Nature guidelines state specifically to "avoid repeating information that is already present in the abstract and introduction.

Also, mention if your study closely relates to or extends your previously published work, so it is clear why your submitted manuscript is novel or important enough to publish. Common phrases in this paragraph:. Summarizing the purpose of your research. Presenting your main results.

Highlighting the relevance of your findings. Statements or information required by the journal. In this new paragraph, provide any statements that the journal requires be included in your cover letter. Be sure to review the journal's guidelines to know what information you should provide. Some journals or publishers have very specific requirements. For example, PLOS requires that authors describe any prior interactions with the journal in the cover letter, as well as suggest appropriate Academic Editors from the journal's editorial board to handle the submission.

Some journals require that sentences are provided verbatim in the cover letter. The guidelines will tell you to copy and paste the sentence provided in quotation marks into the cover letter. For example, Springer states that cover letters should contain two specific sentences: "We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal" and "All authors have approved the manuscript and agree with its submission to [insert the name of the target journal].

These are given in our downloadable Word template. Cover letters are covered in Section This guidance has been expanded from the 6th edition. Authors usually must include a cover letter when they first submit their manuscript to a journal for publication. The cover letter is typically uploaded as a separate file into the online submission portal for the journal for more information on using an online submission portal, see Section The cover letter should be addressed to the journal editor; any interim correspondence is addressed to the editor or associate editor with whom you have been in communication.

Also include a cover letter with manuscripts being resubmitted to a journal after receiving an invitation to revise and resubmit. In the cover letter for the resubmission, thank the editors and reviewers for their feedback and outline the changes you made or did not make to the manuscript to address the feedback.

The cover letter for a revised and resubmitted manuscript summarizes the changes to the manuscript. Along with the cover letter and revised manuscript, authors should also provide a response to reviewers , which is a detailed document explaining how they responded to each comment.

HOW TO WRITE AN EFFECTIVE STATEMENT OF PURPOSE

This creates a good first impression. Addressing the letter to a named editor at the journal also shows that you took the time to write your letter and by extension, your manuscript with care and considered the fit with the journal beyond just impact factor. Get featured articles and other author resources sent to you in English, Japanese, or both languages via our monthly newsletter. Cover letters should be short—preferably no more than 1 page—and they often use single line spacing.

The content can be broadly divided into six sections:. Let's look at some tips for each section. And don't forget to download the template , which shows these tips already in place. Although the cover letter is not, strictly speaking, a part of your manuscript, it can affect how your submission is perceived by the journal editor.

A cover letter that is tailored to the journal, introduces your work persuasively, and is free from spelling and grammatical errors can help prime the editor to view your submission positively before he or she even looks over your manuscript. We hope our tips and Word template can help you create professional, complete cover letters in a time-effective way.

Our specialist editors, translators, and writers are available to help create or revise the content to be error-free and, as part of our additional comprehensive Guidelines for Authors service , we can ensure the cover letter includes all of the statements required by the journal. Lastly, just as a reminder for members of ThinkSCIENCE's free annual rewards program , remember to claim your reward of free editing or translation of one cover letter alongside editing or translation of a full paper before the end of the March!

Our monthly newsletter offers valuable tips on writing and presenting your research most effectively, as well as advice on avoiding or resolving common problems that authors face. Ask questions and receive the answers in English or Japanese. Writing effective cover letters for journal submissions: Tips and a Word template. Caryn Jones Writing. Get the Word cover letter template. Why do some journals ask for cover letters? Cover letters can be helpful to journal staff in the following ways. Sign Up.

We will never spam you or sell your information and you can unsubscribe any time Click to view privacy policy. What makes an effective cover letter? Cover letters can be submitted as normal text files, such as Word, or input directly in a field in the journal's online submission system. Addressee's information and date of submission. Opening salutation. Purpose statement and administrative information.

Summary of main research findings and implications. In a new paragraph, summarize the purpose of your research the research gap or problem it addresses , the main findings, and finally the implications of these findings.

This is your main chance to highlight the value of your work to the journal editor, so keep this short and focused. Journal editors may receive thousands of submissions annually, and many fulfill editing duties on top of their own research and teaching schedule, so you should strive to make their jobs easier by providing as concise a summary as possible.

Be sure to tailor your statements so that they're in line with the readership of the journal. For example, if you are submitting to a more general journal that has a diverse readership, underscore the possible impact your findings could have in multiple fields. Conversely, if you are submitting to a publication with narrow scope, you can write about your findings in highly focused terms.

Avoid simply reproducing sentences verbatim from the abstract—which the journal editor will likely read next. Instead, if you take sentences from your abstract as a base to work from, then try to craft a much shorter summary that clearly fits the journal's focus and that highlights the implications of your work for the journal's readers.

In fact, Nature guidelines state specifically to "avoid repeating information that is already present in the abstract and introduction. Also, mention if your study closely relates to or extends your previously published work, so it is clear why your submitted manuscript is novel or important enough to publish. Common phrases in this paragraph:. Summarizing the purpose of your research.

Presenting your main results. Highlighting the relevance of your findings. Specify the theme or scope of the journal under which you are submitting the manuscript. The author should assure the editor that there are no conflicts of interest to publish your manuscript. To help you with this, iLovePhD imparts you how to write an effective cover letter to a journal for research article submission, providing examples of what should be included, what should not be included, and a sample template of the cover letter.

Briefly describe your research work in your own words. Clearly explain the novelty of your work and its significance and the reason to choose this journal for publication. We also agree to transfer copyright from the authors to the journal. Please address all the correspondence pertaining to this manuscript to me at email address. I Hope, this article helps you to know how to write an effective cover letter with an example to a journal for research article submission.

How to Publish in High Impact Journals? How to Write a Research Paper? How to Write a Thesis? Avoid spelling and grammar errors and ensure your letter is professional before submitting. Cover Letter cover letter for journal submission cover letter for manuscript submission cover letter research paper cover letter two corresponding author Journal journal cover letter. You Might Also Like Scopus indexed journals in Business, Management and Accounting August 8,

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Before writing the letter, here are a few key things to remember with regard to the format of the letter. In addition, there are certain key phrases that need to be included, and some of these are even required by most journals. It should be mentioned that the written manuscript is original and no part of it has been published before, nor is any part of it under consideration for publication at any another journal.

The authors might also need to declare any conflicts of interest. Related: Drafting your cover letter for manuscript submission? Check out this post now for additional points to consider submitting your manuscript! Finally, some journals require that you submit a list of potential reviewers in the cover letter and also allow you to mention any researchers who should not review your manuscript.

All of these added statements are a very important to consider while writing a cover letter , especially if they are required by the journal, and contribute to the editors overall view of your manuscript submission. Do not forget to proofread your cover letter several times. The text should be revised for clarity and succinctness.

Points or sentences that stray from the focus should be removed and all the sentences should be directly related to the purpose, the main results, and the most important findings and conclusions. In addition, all basic grammar and construction issues should be corrected during the revision. If you need help with the revision, you can include your cover letter with your manuscript when seeking for a professional proofreading service.

If you are still unsure of where to start with your cover letter, there several templates available that can help. Editors must select articles that will interest their readers. In other words, your paper, if published, must make them money. In addition to economic factors, many editors use the cover letter to screen whether authors can follow basic instructions.

This is not the impression you want to give editors! No matter what other advice you read in the vast webosphere, make sure you prioritize the information requested by the editors. As we explained above, failure to include required statements will lead to automatic rejection. With that said, below is a list of the most common elements you must include and what information you should NOT include:.

You should use formal language in your cover letter. Since most submissions are delivered electronically, the template below is in a modified e-mail format. However, if you send your cover letter on letterhead PDF or hard copy by mail , move your contact information to the upper-left corner of the page unless you use pre-printed letterhead, in which case your contact information should be centered at the top of the letter.

Also, websites may be outdated, so call the journal to confirm to whom you should address your cover letter when in doubt. Many editors will find this insulting, especially given that many of them are female! We examined the efficacy of using X factors as indicators for depression in Y subjects in Z regions through a month prospective cohort study and can confirm that monitoring the levels of X is critical to identifying the onset of depression, regardless of geographical influences.

TIP: Useful phrases to discuss your findings and conclusion include:. Our findings will allow your readers to [identify the aspects of the journal's Aim and Scope that align with your paper]. TIP: Include context about why this research question had to be addressed.

TIP: If your paper was prompted by prior research, state this. While pursuing this project, we discovered [some new understanding that made you decide the information needed to be shared with your peers via publication.

Although prior research has identified a few methods that could be used in depression screening, such as X and Y, the applications developed from those findings have been cost-prohibitive and difficult to administer on a national level. Thus, our findings will allow your readers to understand the factors involved in identifying the onset of depression in teenagers better and develop more cost-effective screening procedures that can be employed nationally.

In so doing, we hope that our research advances the toolset needed to combat the concerns preoccupying the minds of many school administrators. TIP: You should mention similar studies recently published by your target journal, if any, but list no more than five.

TIP: If you have previously publicly shared some form or part of your research elsewhere, state so.

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The cover letter is your chance to tell the editor about your manuscript, why it is important, and how it fits into the scope of their journal. This letter should not be written hurriedly, because the quality of the cover letter can make or break your chances of publication. The cover letter should follow a fairly standard format. Sometimes, the journals will request that certain phrases or statements be included in the cover letter.

If this is the case, then make sure that your letter contains all of the required information and statements mentioned in the instructions. Before writing the letter, here are a few key things to remember with regard to the format of the letter. In addition, there are certain key phrases that need to be included, and some of these are even required by most journals.

It should be mentioned that the written manuscript is original and no part of it has been published before, nor is any part of it under consideration for publication at any another journal. The authors might also need to declare any conflicts of interest.

Related: Drafting your cover letter for manuscript submission? Check out this post now for additional points to consider submitting your manuscript! Finally, some journals require that you submit a list of potential reviewers in the cover letter and also allow you to mention any researchers who should not review your manuscript.

All of these added statements are a very important to consider while writing a cover letter , especially if they are required by the journal, and contribute to the editors overall view of your manuscript submission. Do not forget to proofread your cover letter several times. Give concrete examples to support your assertions about your strengths. Your faculty reviewers will typically have an interest in your philosophy and approach to teaching and research within your discipline.

They will also be evaluating how your background fits with the type of institution where they work. Research the faculty in your target department to assess their orientation and expertise. Emphasize points of intersection between your philosophy and the prevalent departmental philosophy. If you possess traditionally valued areas of expertise that are not already represented by the current faculty, make sure to point those strengths out in your cover letter. It's important to tailor your letter to the orientation of the college and adjust the mix of emphasis on teaching and research based on the expectations in that setting.

Colleges will typically want to hire new faculty who are passionate about their current research and not resting on past research credits. Describe a current project with some detail and express enthusiasm for continuing such work. Try to do the same with any evolving teaching interests. Highlight any grants and funding you have received to undertake your research activities. Incorporate any awards or recognition which you have received for your teaching or research activities.

Some text should also be devoted to other contributions to the college communities where you worked, such as committee work, advising, and collaborations with other departments. Your cover letter should be written in the same basic format as a business cover letter. An academic cover letter is typically two pages compared to a single page for non-academic letters.

You can use this sample as a model to write an academic cover letter. Download the template compatible with Google Docs and Word Online , or read the text version below. Charlotte, NC I am writing to apply for the position of assistant professor of English with an emphasis in nineteenth-century American literature that you advertised in the MLA Job Information List. Over the past five years, I have taught a variety of English courses.

I have taught a number of American literature survey courses, as well as writing courses, including technical writing and first-year writing. I have extensive experience working with ESL students, as well as students with a variety of learning disabilities, including dyslexia and dysgraphia, and disabilities like ADD and ADHD. I pride myself on creating a classroom environment that accommodates the needs of my students while still promoting a high level of critical thought and writing skills.

Some of my most satisfying experiences as a teacher have come from helping struggling students to grasp difficult concepts, through a combination of individual conferences, class activities, and group discussion. I know I would thrive as a teacher in your college, due to your belief in small classroom size and individualized support for students.

Not only does my teaching experience suit the needs of your school and department, but my research interests also fit perfectly with your description of the ideal candidate. I argue that, rather than being submissive to the requirements of the editor or publisher, female authors, in fact, developed a more transparently reciprocal relationship between themselves and their readers than previously has been assumed.

I apply recent print-culture and book-history theory to my readings of novels, magazine articles, letters, and diary entries by various female authors, with a particular focus on Sara Willis known by her pseudonym Fanny Fern. I plan to develop my dissertation into a book manuscript and continue to research the role of female writers in antebellum magazine culture, with a particular focus on the rise and influence of female magazine editors on literary culture.

My research interests have both shaped and been shaped by my recent teaching experiences. Last spring, I developed and taught a course on the history of print culture in America. I combined readings on theory and literature that addressed issues of print with visits to local historical museums and archives. My students conducted in-depth studies on particular texts magazines, newspapers, novels for their final papers.

I believe my interdisciplinary teaching style, particularly my emphasis on material culture, would fit in well with the interdisciplinary nature of your English department. I am therefore confident that my teaching experience, my skill in working with ESL and LD students, and my research interests all make me an excellent candidate for the assistant professor of English position at ABC College. I have attached my curriculum vitae and the two requested sample publications. I would be happy to send you any additional materials such as letters of reference, teaching evaluations, and past and proposed course syllabi.

I will be available to meet with you at either the MLA or C19 conference, or anywhere else at your convenience. Thank you so much for your consideration; I look forward to hearing from you. Business City, NY I am writing to apply for the position of Assistant Professor of Biology with a focus on molecular biology at XYZ University, as advertised in the March issue of Science. I am confident that my research interests and teaching experience make me an ideal candidate for your open position.